Office Administrator:

 

Hours:  $25/hour, 16 hrs/wk (as established by the Pastor, but normally 9:00 am to 1:00 pm, Tuesday through Friday).

 

Overview:

 

The Office Administrator is responsible for creating an efficient, effective, and congenial office environment that furthers the mission of First Presbyterian Church.  They provide:

• Valuable and efficient administrative support to the church

• Support for members and staff

• Effective communication within the church, between the church and its larger organization (presbytery, synod, and general assembly), and between the church and its members.

 

The Office Administrator serves as the:

 

Office Manager

• Provide effective leadership for all functions of the main office and take responsibility for assuring tasks are completed in a timely and efficient manner.

• Set the tone for an organized and congenial office environment.

• Maintain the office equipment and order office supplies.

• Maintain the Manual for Office Administrator.

• Maintain church files, including insurance files.

 

Communication Link

• Coordinate & maintain the master calendar of church events.

• Attend staff meetings.

• Handle e-mail for the church office.

• Assist committee chairs as needed.

• Manage building use requests, coordinating with other staff and Building Super.

• Set and communicate deadlines for publications and printed material.

 

Publications/Printed Material

• Prepare, proof, and copy bulletins for worship services, weddings, funerals, & special services, including weekly calendar/announcements as appropriate.

• Prepare and mail Good News newsletter, coordinate with volunteer helpers.

• Send reminders to ushers, Communion servers, Communion service notices.

• Request and compile annual reports.

• Provide support on special projects and update brochures as needed.

 

 

Assistant to Session and Membership:

• Email reminders to Session of meetings.

• Prepare Session packets for meetings.

• Assist Clerk with Records Book and Official Minutes.

• Maintain computerized records, register and family files.

• Record ordinations, installations, deaths, weddings, baptisms, and new members.

• Prepare certificates for births, weddings, membership, etc.

• Help answer church members’ questions about the budget.

 

Miscellaneous

• Update website regularly in conjunction with program staff.

• Print updated directories and other congregational materials as requested.

• Take care of Memorial Garden requests as needed and order bricks.

• Perform other administrative tasks as requested.

 

Minimum Education and Experience:

 

• An Associate’s Degree or at least four years of relevant experience.

 

Knowledge, Skills, and Abilities:

 

Knowledge:  Office Administrator must have willingness to acquire a general understanding of the congregation and its ministry.

 

Abilities:

• Work well with others in a team setting involving considerable multi-tasking.

• Deal graciously with members of the staff, congregation, and the general public.

• Listen carefully to others and communicate effectively.

• Handle confidential information with discretion.

• Work independently, establish priorities, anticipate needs, track multiple tasks and follow-up on details.

• Take direction and use constructive criticism in a positive way.

• Provide effective supervision of volunteers for office-related work.

 

Skills:

• Familiarity with Microsoft Office, including Publisher.

• Excellent proofreading and editing capabilities.

• Desktop publishing and Web design experience/training helpful.

• Working knowledge of office machines.

• Excellent attention to detail.

• Working knowledge of database entry and use.

 

Evaluation:

 

• Performance and compensation reviews will be conducted annually by the Pastor and shared with the Personnel committee.  The employee may elect to have their Personnel committee Liaison present for the meeting.

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To Apply:

Send a cover letter and resume to:

kirianne.fpci@gmail.com and jmorgan919@icloud.com